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Privacy Policy

Welcome to DFICU Universities Privacy Policy Page

Valid since 2023

  1. Policy Statement

DFICU Universities (“DFICU”, “we”, “our”, or “the University”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, disclose, and safeguard personal data in connection with our honorary awards, academic services, events, and digital platforms.

We adhere to internationally recognized data protection principles, including those under the UK General Data Protection Regulation and related global standards.

  1. Scope of Policy

This Policy applies to:

  • Nominees and recipients of honorary awards
  • Applicants and participants in DFICU programs
  • Website visitors and digital platform users
  • Partners, collaborators, and stakeholders

 

  1. Categories of Personal Data Collected

DFICU may collect and process the following categories of personal data:

3.1 Identity Data

  • Full name, title, gender
  • Date of birth
  • Nationality and identification details (where required)

3.2 Contact Data

  • Email address
  • Telephone number
  • Residential or business address

3.3 Professional & Academic Data

  • Curriculum vitae (CV)
  • Employment history
  • Academic qualifications
  • Awards, recognitions, and public achievements

3.4 Verification Data

  • Supporting documents for due diligence
  • References, endorsements, or public records

3.5 Financial Data

  • Payment details (processed via secure third-party systems)
  • Transaction history

3.6 Technical Data

  • IP address
  • Browser type
  • Usage data from DFICU platforms

 

  1. Lawful Basis for Processing

DFICU processes personal data based on:

  • Consent – where you explicitly agree
  • Contractual necessity – for award processing and service delivery
  • Legal obligation – compliance with applicable laws
  • Legitimate interest – institutional operations, verification, and security

 

  1. Purpose of Data Processing

Your data is used strictly for:

  • Evaluation and selection for honorary awards
  • Verification of achievements and credentials
  • Processing payments and financial administration
  • Communication regarding events, awards, and updates
  • Publication of award-related information (where applicable)
  • Compliance with legal and regulatory obligations

 

  1. Data Sharing & Disclosure

DFICU may share personal data with:

  • Internal departments and authorized staff
  • Verification and due diligence partners
  • Event organizers and publication partners
  • Payment processing providers
  • Regulatory authorities where required

All third parties are required to maintain strict confidentiality and data protection standards.

 

  1. International Data Transfers

Where data is transferred outside your country of residence:

  • DFICU ensures appropriate safeguards are in place
  • Transfers comply with international data protection frameworks
  • Data is protected through contractual and technical measures

 

  1. Data Retention

DFICU retains personal data only for as long as necessary:

  • For award processing and record-keeping
  • For legal, regulatory, and audit requirements
  • For institutional archives (where justified)

Data no longer required will be securely deleted or anonymized.

 

  1. Data Security

DFICU implements robust security measures including:

  • Encryption and secure storage systems
  • Access control and authentication protocols
  • Regular monitoring and risk assessment

Despite best efforts, no system is completely secure; however, DFICU continuously improves its safeguards.

 

  1. Your Rights

Depending on your jurisdiction, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent at any time

Requests must be submitted formally and may be subject to identity verification.

 

  1. Cookies & Digital Tracking

DFICU platforms may use cookies to:

  • Enhance user experience
  • Analyze website traffic
  • Improve service delivery

Users may control cookie preferences via browser settings.

 

  1. Publication of Personal Information

As part of honorary award processes:

  • Certain information (e.g., name, achievements, award citation) may be published on:
    • DFICU websites
    • Event materials
    • Official communications

Such publication is considered part of the award recognition process.

 

  1. Data Accuracy Responsibility

Candidates are responsible for ensuring:

  • All submitted information is accurate and up to date
  • Misrepresentation may result in:
    • Disqualification
    • Revocation of award
    • No refund entitlement

 

  1. Children’s Data

DFICU does not knowingly collect or process data of individuals under 18 years of age.

 

  1. Breach Notification

In the event of a data breach:

  • DFICU will take immediate corrective action
  • Affected individuals will be notified where required by law
  • Relevant authorities will be informed in compliance with regulations

 

  1. Third-Party Links

DFICU platforms may contain links to external websites:

  • DFICU is not responsible for their privacy practices
  • Users are advised to review third-party policies independently

 

  1. Policy Updates

DFICU reserves the right to update this Privacy Policy:

  • Changes will be published on official platforms
  • Continued use of services constitutes acceptance of updates

 

  1. Contact & Data Protection Enquiries

All privacy-related enquiries, requests, or complaints should be directed to:

DFICU Data Protection Office
privacy@dfuniversity.org, OR complaint@dfuniversity.org

 

  1. Regulatory Alignment Statement

This policy reflects DFICU’s commitment to compliance with:

  • UK General Data Protection Regulation
  • Data Protection Act 2018
  • Principles consistent with California Consumer Privacy Act